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By Emily Banks Wooten
During its regular meeting Tuesday, the Polk County Commissioners Court approved authorization to begin the procurement process for disaster debris by issuing a request for proposals and qualifications for a grant administrator and engineering services.
“This is in the event we should have a hurricane or a tornado or any other event,” County Judge Sydney Murphy said. In related activity, Commissioners also appointed a scoring committee for the purpose of reviewing and rating the proposals and qualifications received. Those appointed to the committee include Precinct 4 Commissioner Tommy Overstreet, Emergency Management Coordinator Courtney Comstock and Grants and Contracts Coordinator Jessica Hutchins.
Based on the recommendation of Maintenance Superintendent Jay Burks, Commissioners approved the proposal from Z Design for architectural/engineering services at the Corrigan Sub-Courthouse. “It is in dire need of renovation. The space is poorly designed and inefficient,” Murphy said.
A public hearing was held to receive public comment on the request to cancel a portion of Southland Plantation Subdivision Section 9, Lot 200-D-1 (removing lot) and re-plat the same as Southland Plantation Subdivision, Section 9, Lots 200-D-1, 200-D-1-B, 200-D-1-A and 200-D-1-C. Tim Martin went on record as being for it. Following the public hearing, Commissioners approved the request.
Commissioners approved an agreement with Langford Community Management Services for administration/professional services relating to water infrastructure projects to be funded by the American Rescue Plan Act (ARPA).
“On Feb. 18 the Court approved beginning the procurement process to select an administrator and an engineer for pre-award and post-award consulting services to prepare the FEMA hazard mitigation grant application DR-4485 for a hazard mitigation project to purchase generators for the water supply companies in the unincorporated areas of the county,” Murphy said. In related activity, Commissioners approved Hutchins’ recommendation of Langford Community Management Services for grant administrator and GLS for engineer.
The adoption of revised nuisance abatement procedures (policy) for the unincorporated areas of Polk County, pursuant to Chapter 343 of the Texas Health and Safety Code, as amended, was approved.
Commissioners approved an order regarding the statewide settlement matter of Texas opioid multi-district litigation for the county in the matter of County of Polk vs. Purdue Pharma Inc., et al.
A request for approval of discretionary exemption to exempt from county subdivision regulations the development of Abst 650 I&GN RR Survey (5.36) located in Precinct 4 and consisting of three tracts with individual access to existing public roads with no other common areas and/or streets was approved.
Commissioners approved the following road and bridge equipment lease/purchase through interlocal purchasing systems (TIPS), thereby satisfying competitive bidding requirements, pursuant to East Texas Mack Sales LLC quotations for:
The purchase of eight new 2022 Mack GR64F cab and chassis units (with M-drive, ox dumpbodies and pintle hitches) at $141,000 each with a 12-month trade allowance of $126,000 each unit, assuming each trade-in unit meets all trade terms, to be paid from road and bridge capital leases fund;
The trade/buyback of eight 2021 Mack GR64F trucks at $122,000 each for units currently leased by each road and bridge precinct, assuming each trade-in unit meets all trade terms; and
A resolution authorizing execution of an agreement with Bancorp South Equipment Finance, a division of Bancorp South Bank relating to the estimated March purchase of road and bridge equipment eight new 2022 Mack GR64FR cab and chassis units equipped with dump bed (to include trade-in of eight 2021 units) and authorizing the county judge to execute said agreement/s on behalf of the county.
Based on the recommendation of Precinct 2 Commissioner Ronnie Vincent who said the project is “just not far enough along,” Commissioners approved the rejection of Sunrise Subdivision. Also based on Vincent’s recommendation, Commissioners approved upon conditions met of Lagoon RV Park. Both are located in Precinct 2.
Commissioners approved the personnel action form requests submitted since the last meeting and reviewed two authorized emergency hirings.
They also approved the FY2022 budget revisions and amendments, as presented by the county auditor’s office.
The following items are on the consent agenda were approved:
Minutes of the Feb. 18 meeting;
Schedules of bills;
An order designating surplus property;
Updates to the master street address guide;
An order accepting Crown Point, located in Lake Livingston Estates 4&5 Subdivision, Precinct 2, as a county road and adding it to the master street address guide;
A drainage easement extension at Brushy Creek located in Precinct 2;
The 2022 renewal of Affordable Care Act Reporting and Tracking Service (ARTS) Program with Texas Association of Counties;
Application for renewal of property insurance coverage through Texas Association of Counties, Risk Management Pool;
An interlocal agreement between Polk County and Purchasing Solutions Alliance for cooperative purchasing;
Renewal of a memorandum of understanding with Precinct 1 Constable regarding the monthly salary of Beau Price, to be funded solely from Precinct 1 Constable asset seizures;
A proposal from Kofile, not to exceed $135,000, for the preservation, imaging and indexing of 37 books for the Polk County District Clerk’s Office, to be paid from the district clerk’s records management fund;
Acceptance of the American Rescue Plans Act (ARPA) funds as lost revenue, effective April 1, 2022 (date of final rule) and report that information to the U.S. Treasury;
The addition of Action Item #17 on page 164 of the Polk County Multi-Jurisdiction Hazard Mitigation Plan: update the Polk County Multi-Jurisdiction Hazard Mitigation Plan every five years;
A letter of engagement with Belt Harris Pechacek LLP for services relating to the audit of county financial statements for fiscal years ending Sept. 30, 2022 and 2023;
The county treasurer’s FY2021 fourth quarter report; and
The county treasurer’s FY 2022 first quarter report.
Lindell Mitchell, minister of the Livingston Church of Christ, opened the meeting with prayer.