By Emily Banks Wooten
A public/private partnership agreement between Polk County and Polk County Recycling and Beautification for operation of the recycling center was approved by the Polk County Commissioners Court during its regular meeting Friday.
Tuesday’s regular session of the court was moved to Friday due to the court’s attendance at the County Judges and Commissioners Association Conference in Round Rock this week.
“On December 8, 2020, the Court received a presentation from Dick Burr and Shawn Loring regarding their commitment to recycling efforts in Polk County. The collection station has been built and we did a grant application to DETCOG for equipment to make it successful. Shawn and Dick have managed volunteers to staff the facility and today we have a verbal agreement and so the proposed agreement was amended for your review to make it official,” County Judge Sydney Murphy said.
“The terms of the proposed agreement are that Polk County agrees to provide and maintain the facility and sufficient equipment to run the operation and the volunteer group takes responsibility for staffing and operations of the facility. At this time it is fully equipped and it’s actually ready for operation,” Murphy said.
Commissioners discussed proposed revisions to the Polk County Subdivision Regulations and scheduled a public hearing on the proposed revisions for 10 a.m. November 9. The significant changes include:
Maintenance bond is reduced from 100% to 10% of estimated construction costs but is still a two-year bond;
Appendix I “Subdivision and/or Road Name Add/Change Request Form” has been added to the application requirements—a completed and approved form must be submitted with the application;
“Proposed Articles of Incorporation and Bylaws of the Homeowner’s Association or other entity responsible for road maintenance…” has been added to the documents required to be submitted with the application;
Subdivision Construction Agreement Form has been added to the documents required to be submitted with the application;
Section 13: “Roadways” has been amended as follows:
Publicly dedicated and to be maintained by Polk County, after Commissioners Court acceptance for maintenance, with construction in accordance with the specifications outlined in these regulations. If the proposed road is to be tied into at least one public road with an impervious surface, the minimum pavement surface of the proposed road shall be two-course surface treatment of asphalt and aggregate.
Private and to be maintained by a Homeowner’s Association or property owners in perpetuity (or until constructed to the then applicable county standards for acceptance of maintenance, and accepted for maintenance by the Commissioners Court) and constructed in accordance with the specifications outlined in these regulations. Impervious surface is not required.
Appendix R has been revised to reflect the new standards included in Section 13; and
Appendix 2A from the Model Subdivision Rules has been tailored for Polk County in line with the modifications listed above and inserted as “Appendix V”, which must be submitted as part of the subdivision application.
The proposed regulations with these modifications will be posted to the county website and available in the county judge’s office for review.
“Over the last few years we’ve been trying to address the disparities. We want to see what other counties do and see if we can come up with a more equitable system,” Murphy said, regarding the appointment of a committee to review and provide recommendations to revise the merit pool policy. Following some discussion, Commissioners approved the formation of a committee comprising Murphy, Precinct 1 Commissioner Guylene Robertson, the human resources department and either the sheriff or a designee of the sheriff.
The constable warrant service program quarterly report for the period ending September 30 was received.
County sick leave pool committee members were selected by random drawing. Those randomly selected included Adam McDowell, Glenn Edwards, Carla Simons, Tatum White and Karen Needham.
The county holiday schedule for 2022 was approved. Holidays will be observed by the county as follows: Dr. Martin Luther King Jr. Day, January 17; President’s Day, February 21; Good Friday, April 15; Memorial Day, May 30; Juneteenth, June 20; Independence Day, July 4; Labor Day, September 5; Columbus/Indigenous Peoples’ Day, October 10; Veterans Day, November 11; Thanksgiving, November 24-25; Christmas, December 23-26; and New Year’s, December 30.
The following requests for capital purchases to be paid from the general fund balance and included on the fiscal year 2022 reimbursement resolution for year-end issuance of legally authorized debt were approved: a request from Precinct 3 constable for MDIS software and support, not to exceed $3,155; a request from fire marshal for ballistic vest, Canon camera and drone, not to exceed $6,847.92; a request from environmental enforcement for ballistic vest and Canon camera, not to exceed $2,261.93; and a request from human resources for Neogov onboard install and training fees, not to exceed $1,500.
Personnel action form requests submitted since the last meeting were approved, as were fiscal year 2022 budget revisions, as presented by the county auditor’s office.
Commissioners approved the following items on the consent agenda:
Minutes of the September 28 regular meeting;
Schedule of bills;
Orders designating regular terms for county court at law and justice courts for fiscal year 2022;
The amended fiscal year 2022 contract extension between Deep East Texas Council of Governments and Polk County Aging for congregate and home-delivered meals;
A resolution in support of fiscal year 2022 indigent defense formula grant application;
Ratification of an agreement with Neogov for human resources onboard services included in the fiscal year 2022 budget;
Record listing of current members of the Polk County Safety Committee;
A Homeland Security grant program property transfer record agreement with San Jacinto County for two flat screen televisions and Hitachi starboard with projector;
An amendment to county school land surface lease with Cooper Ranches as of October 1;
Acceptance of a donation of office furnishings from Catholic Charities; and
Acceptance of monetary donations provided to the Polk County Fire Marshal for fire prevention education.
Sean Ferry, pastor of Pine Forest Baptist Church, opened the meeting with prayer.